How to Invite Students to Your Course

This comprehensive guide will walk you through the complete process of creating and managing student invitations for your MagnoliaEd courses.

Getting Started

Step 1: Navigate to Course Invitations

1. From the main navigation menu, click on Courses
2. Select Invites from the dropdown menu

3. You’ll be taken to the Course Invites page where you can manage all invitation codes for your courses

The Course Invites page displays:

• Total Invites: All invitation codes created
• Active: Ready-to-use invitation codes
• Used Up: Codes that have reached maximum enrollment
• Expired: Codes past their expiration date

Step 2: Create a New Invitation

If you don’t have any existing invitations, you’ll see a message saying “No invitation codes found” with a prompt to create your first invitation code.

1. Click the “Create Invite Code” button (or “Create First Invitation Code” if this is your first one)
2. The “Create Course Invitation” dialog will open

Step 3: Set the Expiry Date

1. In the Expiry Date field, you’ll see a default date (format: MM/DD/YYYY)
2. Click the calendar icon to open the date picker
3. Navigate through the calendar using:
   • Month/Year dropdown at the top to quickly jump to a specific month
   • Arrow buttons to navigate between months
   • Date cells to select your desired expiration date
4. Click “Clear” if you need to remove the selected date
5. Choose a date that gives students adequate time to join your course

Step 4: Set Maximum Enrollment

1. In the Max Enrollment field, enter the number of students you want to allow for this invitation
2. Use the number input field or the up/down arrows to set your desired limit
3. This ensures your class size stays within your preferred limits

Step 5: Create the Invitation

1. Review your settings:
   • Expiry Date: Confirm the date is correct
   • Max Enrollment: Verify the student limit
2. Click the “Create Invitation” button to generate your invitation code

Success and Sharing

Step 6: View Your Success Screen

After creating the invitation, you’ll see the “Invitation Created Successfully” dialog containing:

QR Code

• A unique QR code that students can scan with their mobile devices
• Perfect for sharing in classrooms or on printed materials

Invitation Details

• Invitation Code: A unique alphanumeric code (e.g., “QFQ37JGV”)
• Max Uses: The enrollment limit you set
• Expires At: The exact expiration date and time

Download and Share Options

• Download QR Code: Click to save the QR code as an image file for printing or digital sharing
• Copy Code: Click the copy icon next to the invitation code to copy it to your clipboard
• Copy Link: Click the copy icon next to the invitation link to copy the full URL

Step 7: Close and View Your Invitations

1. Click “Close” to return to the main Course Invites page
2. Your new invitation will now appear in the “Invitation Codes” section

Managing Active Invitations

Viewing Invitation Details

Each active invitation displays:

• Invitation Code: The unique identifier (e.g., “QFQ37JGV”)
• Status Badge: Shows “active” for usable invitations
• Type: Indicates if it’s a “public” invitation
• Usage: Current enrollment vs. maximum (e.g., “0 / 30 uses”)
• Created Date: When the invitation was generated
• Expiry Date: When the invitation will expire

Invitation Actions

For each invitation, you can:

• View: Click to see detailed information about the invitation
• Copy Code: Quick access to copy the invitation code
• More Options: Access additional management features through the menu button

Tracking Student Enrollment

Dashboard Overview

To monitor students who have joined your class:

1. Navigate to Dashboard: Click on the Dashboard link in the main navigation
2. Check Homepage: View recent activity and enrollment statistics
3. Students Section: Access detailed student information and enrollment status

Recent Students Widget

The dashboard includes a “Recent Students” section that shows:

• Student profiles with names and email addresses
• Course enrollment information (e.g., “Eng 101”)
• Status indicators showing active students
• Profile pictures or initials for easy identification

Students who join using your invitation codes will appear here, allowing you to:

• Track successful enrollments
• Monitor class participation
• Identify active students